Section 2A of Privacy Act describes the Act’s objectives and its responsibility to IPAA Victoria.
(a) to promote the protection of the privacy of individuals;
(b) to recognise that the protection of the privacy of individuals is balanced with the interests of entities in carrying out their functions or activities; and
(c) to provide the basis for nationally consistent regulation of privacy and the handling of personal information; and
(d) to promote responsible and transparent handling of personal information by entities.
This policy describes how IPAA Victoria protects privacy and summarises how we use, disclose and collect personal information you may have provided. You consent to IPAA Victoria using your personal information in accordance with this policy when you apply to engage in activities, events or training, as well as professional development. Refer to this section titled “What kind of personal information does IPAA Victoria hold?” below.
This policy also explains how to contact us if there are any questions about personal information held by IPAA Victoria.
13 Australian Privacy Principles (“APPs”) are provided by the Privacy Act. The APPs are applicable to all government agencies and private sector organizations with an annual turnover greater than $3 million. The APPs are principles-based and protect privacy without imposing rigid prescriptive rules on agencies or organisations. The APPs:
The Privacy Regulation 2013 as well as the Privacy Reporting Code 2014 support the Privacy Act.
If you give IPAA Victoria your personal data, you agree and consent to the use and disclosure of that information according to this policy.
IPAA Victoria collects information to improve our professional relationships with our members, partners, and to enable the provision of our services including our activities and events as well as professional development and training, personal information is collected. We may share information with our staff members to make inquiries or take action on your behalf. We may also use your information to inform you about new developments, events, training, or other professional development opportunities we think will be of value to you.
What kind of personal information does IPAA Victoria hold?
IPAA Victoria holds the following types of personal information:
IPAA Victoria collects your information through:
Information about you can sometimes be gathered from other sources such as public directories or databases.
We collect information through our website
IPAA Victoria’s website is hosted in the United States. Our website collects information in a variety of ways.
Your interactions with our website may be collected. This data is only used to improve your user experience on our website. These tools collect the following types of data:
Cookies are small files that websites transfer to computers or other devices for record-keeping and to improve functionality.
Most browsers let you choose to accept or reject cookies. You can set your browser preferences to refuse all cookies.
Cookies from our website are usually created by Matomo. They start with _pk_ref or _pk_ses, respectively.
When you sign up for our mailing list, register for activities, professional development programs, and/or submit feedback about your experience on our website, we will collect the information. You can subscribe to our newsletter and our email list by clicking the link.
IPAA Victoria gathers information to:
IPAA Victoria does not disclose personal information to third parties except in the following situations:
We may use your personal information to investigate and resolve a complaint, data breach notification review, or investigation. This may include sensitive information about you indirectly from publicly available sources or from third parties such as:
You agree to receive communications from IPAA Victoria by subscribing any or all IPAA Victoria services, activities, events, or professional development programs. When an individual registers for an event, professional development program, or joins IPAA Victoria as an active member, they automatically subscribe to our newsletter.
You can unsubscribe at any time by clicking the link. We may not be able to provide information or services that you may find useful if you unsubscribe.
Microsoft Dynamics 365 is used to manage our event registrations and mailing lists. Microsoft Dynamics 365 privacy statements can be found here. You will need to consent to Microsoft Dynamics 365 using your data for analysis purposes when you subscribe to one of our mailing list. Analytics are done when you click on the links or download the images from the email. These include the emails you opened, what links you clicked, and your mail client (e.g. If you opened an email on a ‘desktop or mobile’ device, the country geolocation of your IP (the IP address is not stored) will be displayed.
We take reasonable precautions to ensure that all personal information we have is safe from misuse, loss, unauthorised access modification or disclosure. This protection applies to both electronic and hardcopy information.
You should know that data transmissions over the internet cannot be guaranteed to be 100% secure when you use the IPAA Victoria website. IPAA Victoria cannot guarantee the security of information sent to it via the internet. Information sent over the internet is at the user’s risk.
We will correct any incorrect or outdated information we have about you. While we take reasonable steps to ensure the accuracy of your information, we ask that you inform us if there are any changes in your preferences or personal details. You can access your personal data by contacting us
We do everything possible to ensure that all information collected is accurate, complete, and current at the time it was collected. We will make every effort to ensure that your information is accurate and current at all times. To ensure that your personal data is accurate, you can contact us
The person listed below can provide access to the personal information that IPAA Victoria holds on you.
IPAA Victoria strives to keep your personal information accurate, current and complete. You can request to have your personal information amended if you have a complaint. We remind members to update their information during renewal to make sure that your personal data is accurate.
IPAA Victoria will respond within a reasonable time to any complaint regarding a breach received by it.
The contact number is:
(Attention: Chief Operating Officer)
Suite 2, Level 10, 150 Lonsdale Street
Melbourne Victoria 3000
+61 3 9653 2000
If personal information is no longer required for any purpose, we will take all reasonable steps to delete or permanently erase it. Actual membership information is retained for historical and archival purposes.
[This page was last updated on the 03/02/23]