Skilled Minute Taking

IPAA Victoria’s Skilled Minute Taking course provides participants with the skills and strategies to develop a dependable system for recording accurate and relevant minutes of any meeting. Accurate and concise minute-taking is essential to effective public purpose sector organisations, providing a record for future reference of discussions and decisions made at meetings.

Course overview

Participants will gain a comprehensive knowledge of how be skilled at minute taking through exploring:

• hands-on exercises, document reviews and critiques to help identify and capture key information
• consistent minute-taking system that utilises the best information and identifies key issues and messages.
• practical templates, appropriate formats, styles and languages for presenting the outcomes of different types of meetings.

Course outcomes

Participants will walk away from the course with an in-depth knowledge on how to:

• identify critical information to be minuted
• create an agenda for capturing relevant information
• develop an effective template for minutes for your organisation
• integrate a standardised numbering system to facilitate cross-referencing
• keep track of action items
• understand appropriate language and style for formal and informal meetings
• prepare a checklist of tasks to be carried out before, during and after meetings.

Course audience

This course is designed for those who:

• regularly compiles minutes, strategic planning forums, team briefings, or other working group meetings
• wants to improve your minute taking
• wants to learn how to create documents relevant to minute taking
• wants to identify key information that should be listed during minute taking.

Invaluable in detailing best practice and giving you practical skills that are easily translated back into the workplace.

— Penny Fegan, Department of Health and Human Services

94% of program attendees agreed that Skilled minute-taking gave them skills they could immediately apply in their role.

— 2018 IPAA Victoria feedback surveys